Reporting to the Head of Office Administration, the OfficeManager oversees, manages and implements daily administrative tasks to ensurethe office operations run efficiently.

The ideal candidate will support in a variety of areaswithin our agency. This person has the ability to understand the needs of ourstaff while being able to inspire employee engagement on a daily basis throughspecial tasks and or events.

This person has the ability to prioritize and coordinateadministrative services as it relates to office supplies, equipment, securityand maintenance as well as basic administrative tasks to support the Team.

The Office Manager will also support in the execution ofevents and coordinate requirements for large meetings or conferences.

Key Responsibilities:

•                Manage the office on a daily basis from ensuringthe coffee machine is clean to attending to all ad hoc office and facilityrequests to support the Team.

•                Interact with building management &maintenance to support the needs of the office & Team.

•                Own the relationship with office servicevendors, such as couriers, accommodations, travel, equipment, supplies,disposal of assets, maintenance, cleaning and security services.

•                Ensure and take responsibility for overallappearance of the office - coordinate and manage kitchen maintenance &cleanliness and ensure boards are clean and meeting rooms are well kept.

•                Act as an Executive Assistant to a group ofExecutives when required – schedule & book meetings, take meeting minutes,file expenses, restaurant bookings and other general requests.

•                Dedicated front-line person at reception for allvisitors, deliveries, vendors and staff.

•                Responsible for all company credit cardpurchases.

•                Manage employee cell phones as it relates tohardware, travel packs, and telecom invoices.

•                Maintain inventory, budget and regularprocurement of all office related supplies & equipment: Kitchen supplies,office supplies, furniture, stationary etc.

•                Manage and track vendor contract expiry dates /costs to ensure renewals are being processed or canceled in time and liaisewith finance for invoicing.

•                Implement and coordinate office administrativeprocedures and review, evaluate and help implement new procedures as required.

•                Control incoming and outgoing office mail anddeliveries.

•                Build and maintain a strong relationship withcorporate travel agency and their staff.

•                Respond to travel requests, book accordingly andmaintain travel report.

•                Coordinate catering for meetings or as required.

•                Assist as needed with company conferences,summits & special events.

•                Provide general administration support to theTeam as required.

•                Maintain strict confidentiality with regards toall employee information.

Requirements:

•                3 to 5 years of experience in officeadministration, or equivalent transferable skills.

•                Background or experience in officeadministration, banking, finance and/ or legal an asset.

•                Strong understanding of business processes,operations as well as organizational systems and structures.

•                Must have great communication and organizationalskills as well as the ability to multitask.

•                Complete fluency in English, both written andspoken is essential.

•                Very strong writing skills. Can write corporatecommunications with minimal direction.

•                Proficiency in Office suite of programs.

•                Effective project management skills.

•                Flexible, driven and team-oriented with a strongsense of initiative.

•                Ability to work under pressure, handle multipletasks, prioritize and meet tight deadlines.

•                Strong ability to maintain discretion andconfidentiality.

•                Hard worker and a proactive problem solver – nojob too big or small.

•                Professional with a friendly and positivedisposition – Customer Service oriented is a must.

What we offer:

•                An amazing office atmosphere, where you willfeel valued and where your contribution will be heard.

•                Option to work remotely twice per week.

•                Opportunity to work from anywhere in the worldfor 30 days out of the year.

•                Monthly team building activities.

•                Supplemental health insurance, includingdentistry, gym, etc.

•                Snacks and drinks in the office.

•                Fully paid sick leave.

•                Four paid personal days per year.

•                Monthly base salary: €2100 - €2500 (gross/month)

•                Lithuanian language not required. Internationalcandidates with the right to work in EU are welcome. Relocation to Vilnius, Lithuania would berequired.*

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